Privacy Policy

General Description

In accordance with our registration with the Information Commissioner’s Office (registration number ZA745033), the Data Protection Act of 1998 (DPA), and the EU General Data Protection Regulation of 2018, EASTuition Ltd. maintains transparency and provides accessible information about how we use and store your personal data. 

The following Privacy Policy is intended as a guide for all participants. 

As a parent/guardian to a minor under the age of 18, it is your responsibility to ensure that the participant is made aware of the content of this Privacy Policy.

Our contact details

Name: Sarah Jane Page

Position: Director of EASTuition Ltd

Company address: CRASL, Carlton Park House, Saxmundham, Suffolk IP17 2NL

Phone number: 01394 382 683 / 07833 330 236

Email: sarahjane@eastuition.co.uk

What data we process

Essential data

When you book a Service, we collect and process some or all of the following essential personal information as a condition of our booking process. In all cases, we ensure your data is treated sensitively and stored securely. 

  • name and contact details
  • next of kin and emergency contact details
  • medical information
  • academic details
  • subject-specific information 

 

How we process your data

Your personal information is collected when you request information from us, when you complete the Registration Form for Tuition Programmes or the Personal Details for Tutorials. 

We do not distribute your personal information to third parties unless we are required to do so by law.

All of the personal information you provide enables us to:

  • respond to your initial enquiry
  • comply with the registration requirements 
  • deal with emergencies via next of kin and/or insurance company
  • offer tailored tuition and coaching services
  • operate, safeguard, and develop our business

Under the General Data Protection Regulation (GDPR) and in accordance with our ICO registration, when you provide data, we rely on the lawful basis of Legitimate Interests to process the information. Any such data that you provide is essential in our ability to respond to your enquiry. 

Under the General Data Protection Regulation (GDPR) and in accordance with our ICO registration, when you provide data, our lawful basis for processing such information is that such processing is required for the performance of our contract with you. If you do not agree to our use of the information, EASTuition Ltd. cannot accept your request we are unable to tailor tuition to your needs, or fulfil our legal obligations and safety requirements. 

Please note that when you send personal information electronically, via Enquiry Forms or Registration Forms, although our website is SSL secured, the information could still be maliciously intercepted in ways beyond our control. If you are concerned with the electronic security of your data, please send the information by post to the address in our contact details; we recommend a ‘signed-for’ service.

What we do with your data

Data received electronically is stored on a computer hard drive and an external hard drive, each secured in different private premises.  

Data that we receive in hard copy by post is secured in a locked filing cabinet on private premises. 

Once tuition is completed, we will delete any electronic data that is no longer required. However, we will retain the Registration Form and any relevant information for an average of three years following the date of the Tuition Programme (or until such time that a minor reaches the age of 21). Such data is stored solely in case of future enquiries from you or your legal representative.

In addition, we will retain some electronic information regarding the tuition itself.

Your data protection rights

Under Data Protection Law, you have the following rights:

Right of access 

You have the right to ask us for copies of your personal information.

Right to rectification

You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Right to erasure

You have the right to ask us to erase your personal information in certain circumstances. 

Right to restriction of processing

You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Right to object to processing

You have the right to object to the processing of your personal data in certain circumstances.

Right to data portability

You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances. 

You are not required to pay any charge for exercising your rights. If you make a request, EASTuition Ltd. has thirty days (30 days) to respond to you. 

Please contact us if you wish to make a request:

Address: Sarah Jane Page 

Director

EASTuition Ltd, CRASL, Carlton Park House, Saxmundham, Suffolk IP17 2NL

Telephone: 01394 382 683 / 07833 330 236

Email: sarahjane@eastuition.co.uk

How to complain

You can also complain to the ICO if you are unhappy with how we have used your data:

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Helpline number: 0303 123 1113